We understand that sometimes it's not possible to plan a big adventure too far in advance, so we'll always do our best to accommodate late reservation requests for tours departing in 10 days or more. We don't accept late reservation requests if a tour departs within nine days. Late reservations occur when a tour is booked on or after the Tour Finalization Date has already passed.
What is Tour Finalization Date?
That’s when we have everything confirmed on our end—it’s an important deadline to remember as you’re getting ready to go! If you're not enrolled in AutoPay, it's when your final payment is due. The Tour Finalization Date for most tours is 70 days before departure, but it’s 90 days for Special Event Tours, Customized Tours, Land & Cruise Tours, and tours that include rides on the Rocky Mountaineer train.
At this point, we've already confirmed the final number of travelers with our hotel partners and suppliers, so we need to request additional space. Because of this, the process for being confirmed as a late addition could take longer than if booking further out.
We'll review tour details and pricing with you at the time of your late reservation booking and work on confirming your spot. If we can confirm your spot, standard cancellation fees will apply if you change your mind and decide to cancel.
Late reservation requirements
Customers must meet two requirements before we can begin working on your late reservation.
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Full tour payment
- All late reservations must be paid for in full at the time of your booking request. If we're unable to confirm your spot on tour, you'll be fully refunded.
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Passport information
- We need your full passport details to book things like flights, on-tour transportation, and entrance tickets. Please have this information handy when you speak with us!
While we do confirm most late reservations, it's always possible the hotels could be fully booked, meaning we can't confirm your spot on your requested tour and date. In this case, you'll be eligible for a full refund or we can look into confirming you on a different date or tour.
Interested in joining a tour as a late addition? Please call 1-800-590-1161 to speak with one of our expert Tour Consultants.